Student Information and Resources
Procedures to access resources:
• Provide documentation
• Schedule meeting with DRC Coordinator. Communicate with the Disability Resource
Center; we are here to help you. We will meet at least once per semester to review
• Once all documentation and accommodations have been discussed, you will be
provided with a letter that describes your accommodation(s). You will hand-deliver
this letter to your instructor to develop a method of open communication and advocate
for the accommodation(s). Keep in mind that while the instructor must offer
accommodation, they are not expected to compromise essential requirements
and components of the course or evaluation standards.
Prior to the date of the exam, the student is encouraged to speak to the faculty member about how best to reach them should the student have questions about exam content.
If the student cannot take the exam at the scheduled time, they must speak with the instructor about rescheduling it.
Arranging Testing Accommodations
1. At the beginning of the semester (or well in advance of scheduling their exams), students
must provide the instructor a copy of their Letter of Accommodations (LOA) which they
receive from the Disability Resource Center (DRC) Coordinator after having been
approved for accommodations through the DRC. If you have not yet been approved for
accommodations, please contact the Office of Academic Success (OAS) at 320-589-6178
and request to make an appointment with the DRC Coordinator.
2. Students must also meet with their instructor at the beginning of the semester (or well in
advance of requesting any accommodation) to discuss how their quiz and exam
accommodations will be handled, either by the instructor or at the Office of Academic
Success. This should be done prior to each quiz or exam.
3. If the student does not provide their LOA to their instructor, the instructor is not obligated
to provide any accommodations.
Scheduling an Exam with Accommodations
1. Students approved for testing accommodations may take their exams at the Office of
Academic Success, but instructors may arrange testing accommodations under their
2. Exams (including extended time) must be scheduled to fit within OAS hours of operation
(8:00 a.m. - 4:30 p.m.; finals week hours are extended to meet the scheduled exam times).
3. Exams taken at OAS must be scheduled five business days in advance.
4. All exams taken at OAS must be scheduled through Google calendar.
a. Click on the date and approximate time to start creating an event
b. Type in the course number and the word exam (ex., PSY 1001 exam). For students
requiring a computer, reader, scribe, or other technology approved as a testing
accommodation, indicate that on the subject line (ex., PSY 1001 exam Computer
c. Click "edit event"
d. Date and time: Make sure the correct date is entered (should match the same date
as the rest of the class taking the exam). Adjust the time to meet the correct test
time plus the extended test time. For example, for students receiving an additional
50% time (1.5x), classes that meet for 65 minutes (many Monday/Wednesday/Friday
classes) are permitted an additional 35 minutes (rounded up from 32.5 minutes) for a
total of 100 minutes or 1 hour 40 minutes. In classes that meet for 1 hour 40 minutes
(many Tuesday/Thursday classes), the extended time would be an additional 50
minutes for a total of 2 hours 30 minutes.
e. Enter where the testing location will be as "240 Briggs Library."
f. Add Guests: Add the instructor and the Office of Academic Success.
g. Visibility: Near the bottom of the edit screen, click "Private" for visibility
h. Save: Near the top of the edit screen, click the "save" button
i. Send invitations: A box will pop on the screen asking if you want to send invitations.
5. If a student requires assistance with the scheduling, OAS staff will assist with the process,
but will not schedule exams with fewer than five business days notice. An exception will
be granted for exams that have been changed by the instructor with less than five
business days notice. OAS will confirm this with the instructor.
6. Exams must be scheduled to start at the same time as the regular classroom exams.
Exceptions, such as evening exams or when time accommodations extend into another
class period or beyond the office hours of the Office of Academic Success, must be
arranged with the DRC Coordinator on a case by case basis in advance.
7. After an exam is scheduled with OAS and the instructor through Google calendar, OAS
staff will contact the instructor if necessary and make arrangements to receive the
exam. After the test is taken, OAS staff will deliver the exam to the division office for
the instructor unless the instructor makes an arrangement with OAS to pick up the
8. The exam time begins at the time scheduled; the exam will be terminated at the
completion of the approved extended time accommodation. Any variance or
adjustment to this must be approved by the instructor and the DRC Coordinator.
Late arrival does not allow students to add time to the scheduled end time for
Space is limited in the OAS during Finals Week. As a result, it is imperative that students arrive at their scheduled exam time. If this is not possible, the student should contact the Office of Academic Success.
Changing or Canceling an Exam
If a student needs to make a correction to their exam schedule, accommodation, or cancel the scheduled exam, please contact OAS by email or in person. Please include the course, original date and time and the new dates and time. These corrections will need to be put into Google calendar but will not be approved if occurring less than five business days in advance unless written or verbal approval has been provided to OAS by the DRC Coordinator and the instructor. If the student does not have approval, the student will have to make arrangements with their instructor or take the exam as originally scheduled.